Burn bags and tracking numbers: How the White House handles classified files.
Mike PencePresident Joe Biden departs Air Force One at Joint Base Andrews in Maryland, Jan. 19, 2023.
Current and former officials who have been part of that process, under Democratic and Republican presidents alike, described an elaborate National Security Council tracking system for highly sensitive documents such as the PDB but a more casual dissemination of the churn of classified documents that are used every day by officials from the president to junior national security aides.
That office is in the Eisenhower Executive Office Building next to the White House and run by a handful of former intelligence officers and others with experience guarding the nation’s secrets. Using special printers connected to the classified email system, the intel shop prints out the documents and assembles them into a binder, according to people familiar with the process.
In some cases, however, the principal elects to keep the documents for days or even weeks. In those cases, intel shop officials are supposed to keep track of what documents are outstanding and remain in touch with the person who picked up the material so it can eventually be returned and disposed of.
Trump was frequently more lax with classified information than his peers. In 2019, he posted a classified photo on Twitter of an accident during a rocket launch in Iran. It was later revealed he had taken a photo of the classified image from a briefing document and then posted it. Classified documents are routinely distributed before a meeting in the Situation Room or one of the numerous secure offices in the West Wing or the Eisenhower building. During the meeting, any notes scribbled on classified documents become classified as well, and in many cases must be preserved and secured.
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