Amazon has famously embraced and embedded pre-work, where the first few minutes of each meeting (or even the first 30-plus minutes) are spent reviewing a memo that will form the basis of that hour’s discussion.
You wrap up one meeting and scramble to find the Zoom link for the next one, sighing with relief as you click “join” just in time. But that sensation is short lived as you realize that you neglected to do the required pre-work: reading a document, reviewing a contract, or answering some key questions that are to be the basis of the discussion.
It doesn’t have to be this way. By embedding pre-work into meetings and carving out the first five to 20 minutes to have participants silently review a thoughtfully prepared, action-oriented document, leaders can reimagine not just the concept of pre-work, but the very nature of how teams gather.When I first suggest the concept of setting aside meeting time for reviewing pre-work, many mistakenly assume this will translate into longer meetings. It doesn’t work that way.
Aligning around a shared document ensures that everyone is on the same page — literally and figuratively — when the discussion begins. There’s no time wasted bringing people who haven’t done the pre-work up to speed or surfacing the inevitable questions that are easy to anticipate and address in writing.
The company that has most famously embraced embedded pre-work is Amazon, where the first few minutes of each meeting are spent reviewing a memo that will form the basis of that hour’s discussion., are “supposed to create the context for what will then be a good discussion.” He added: “The reason we read them in the room, by the way, is because just like high school kids, executives will bluff their way through the meeting as if they’ve read the memo.
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